Harmonious Administrator

“At Sing Music Studio, our mission is to bring a sparkle to the eyes of everyone we touch.”

Through a holistic approach to music education that supports each student’s individuality, we provide a nurturing, supportive and encouraging environment. Students thrive in our “family feel” community that is welcoming from the moment they walk in our door. Our carefully crafted programs, exceptional team training, use of technology and attention to the details that make everything sparkle are what truly make us unique. We are redefining music education. We believe that music education provides essential life skills, building better humans and it all begins with connections… to music and to each other.

We are looking for an exuberant individual to join our Harmony Team as a Harmonizer in an administrative role at our studio located in the Clarkson neighbourhood of Mississauga. In this role, you will work with a dedicated team of Harmonizers who provide the administrational support behind the scenes and nurture the studio community of clientele and music education faculty.

We seek efficient, vibrant individuals who are passionate about connecting with others, organization and believe in the transformational benefits of music education for all ages.

In this role you will:

  • Answer phones, manage email inbox and voicemail.
  • Manage billing and payment processing.
  • Open to learning software systems for registration, tracking and communications such as Opus1io, QBO, Google Workspace and Trello (training will be provided).
  • Contribute regularly to our Trello boards used for team communication.
  • Welcome students and families face-to-face as they enter the studio in a warm and inviting manner that facilitates connections.
  • Keep the daily schedule up to date.
  • Maintain the cleanliness and sanitization of the studio space.
  • Attend team meetings.

Attributes for Success

We are seeking a team member who thrives on organization, order and systemizing. To be successful in this role you must demonstrate that you have:

  • A natural, warm, friendly and welcoming approach that sets children and parents at ease, making them feel a part of the studio.
  • Self direction and are able to think outside the box, solving problems quickly, easily and logicly.
  • An efficient and organized work-ethic that thrives on order, systems and attention to detail.
  • An eagerness to learn new software systems and are comfortable with technology. 
  • Excellent and professional communication skills, both verbally and written, making it easy to communicate with clients and team members and creatie a mutually respectful environment.
  • A strong level of team commitment. You are generous and caring towards your fellow team members which uplifts the entire studio.
  • An enjoyment of learning and growing.
  • Comfort working independently during scheduled shifts, providing on-site administrative support while teaching staff are present, with remote support available as needed.

The Essentials

  • Strong organizational skills.
  • Excellent communication skills – verbal and written.
  • Skills with Google Drive, Docs, Sheets, Forms
  • Additional technology/software based skills an asset (Active Campaign, Trello, QBO)
  • Access to a car or reliable transportation.
  • Current Vulnerable Sector Check or be willing to obtain one.
  • Fully vaccinated against COVID-19.

Working with Us

Hours of Work: Saturdays, 9:30am–1:30pm

Training & Onboarding:

Training and onboarding will begin as soon as possible following hiring, with the goal of transitioning into independent Saturday shifts in late February or early March, depending on readiness.

Training will take place prior to independent Saturday shifts and may include:

  • Shadowing current administrative staff on weekday evenings (Monday–Thursday)
  • Online training sessions scheduled in the evenings and/or weekends
  • Supervised Saturday shifts during onboarding

Flexibility and availability for training outside of Saturdays is required.

  • Supportive team environment
  • Opportunity for growth and expanded responsibilities over time
  • Part-time position with bi-weekly payments

Growth & Future Opportunities

While this role begins as a front desk and administrative position, Sing Music Studio values long-term relationships and growing with the right people.

Team members who demonstrate strong communication skills, reliability, initiative, and alignment with our studio values may have opportunities over time to take on additional responsibilities, expand their role, or explore instructional pathways, depending on interest, qualifications, and studio needs.

Interest in teaching is not required for this position, but we welcome applicants who are excited about learning, growing, and potentially building a longer-term future with our studio.

Payment: $17.60 per hour

To Apply:

If this feels like an opportunity that would make you sparkle, please complete the application.

Apply here